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Purchase Order Management

Turn Price Lists Into Profitable Amazon Purchase Orders

Build purchase orders, check profit and ROI, send them to prep with a line review, and see what the prep received.

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Works with your AI agent
See how it works

From a price list shortlist to a purchase order

Watch a shortlist become a purchase order with costs, profit and an Excel file for your supplier, in about 90 seconds. Pick a chapter to start at that step.

More how-tos

Add a product to a purchase order from its Amazon page

How to Add a Product to a Purchase Order From Amazon

HOW IT WORKS

3 steps between a price list and an ordered purchase order

Go from product selection to an ordered purchase order without re-entering data.

Create a purchase order with supplier auto-fill
Why it matters

Sourcing is the hard part. Building the order shouldn't be

Manual re-entry, invoice reconciliation by hand, and no profit visibility until stock arrives. Seller Assistant removes all three.

Products pushed from Price List Analyzer into a purchase order
Price list to order

Turn sourcing decisions into purchase orders

Send products from Price List Analyzer into a purchase order in two clicks, with cost and quantity already filled in.

Order profitability

Know your profit before you order

Know whether an order is worth placing before you buy. Every line shows estimated revenue, profit, margin, and ROI using live Amazon prices and FBA fees, with totals rolled up across the entire order.

Purchase order showing per-line profitability
Invoice reconciliation review screen
Invoice reconciliation

Keep orders aligned with supplier invoices

Supplier invoices rarely match the original PO. Upload the invoice to compare quantities, costs, and new items before applying changes to the order.

What's included

Everything you need to create profitable purchase orders

Supplier details, profitability, SKU suggestions, prep review, and receipt sync in one place.

Supplier association

Saved supplier info fills in address, warehouse, and payment terms on every new PO

Ship-to assignment

Switch the assigned warehouse or prep center from the PO header in one click

Profitability

Revenue, profit, margin, and ROI per line item, plus totals across the whole order

Live profit recalculation

Change a cost or quantity and profit recalculates across every product instantly

Cases and sellable units

Order by the unit or by the case, and see how many units you can sell.

Repeat orders

Copy any PO and reuse supplier, warehouse, and product data. Repeat orders in 2 clicks

Docs attachment

Attach PDFs, images, spreadsheets, and invoices directly to the PO. Files are classified automatically on upload

Notes

Add notes to the PO and view product-level notes from your database

SKU suggestions

A line without a SKU gets a suggestion you can accept in one click.

Send to prep review

Match each line to a prep item, and choose only when more than one item fits.

Receipt sync

See received, damaged, and missing units back on the purchase order.

Next actions

See what needs attention on the order, with a clear next step for each item.

Workflow

Purchase Orders sits between sourcing and inventory

These tools feed products into the order, suggest SKUs, and keep prep receipts on the same PO.

Analyze
Price List Analyzer

Select products from your shortlist and push them to a new PO. SKU and cost carry through automatically.
Source
Suppliers

Link a supplier so the ship-to address fills in and MOV and free shipping thresholds track automatically.
Source
Warehouses

Assign a prep center, review every line in Send to prep, and track received, damaged, and missing units on the PO.
List
Lister

Open Lister from the PO with the new SKUs, the PO marketplace, and your listing defaults already filled in.
Complete your workflow

Purchasing doesn't start with the order

Connect sourcing decisions, purchasing, and inventory in one workflow.

Restriction Checker

Check selling eligibility on PO items before committing to the order.

Analyze
Products Database

Source products into your pipeline and push them into purchase orders.

Source
SKUs

Get a SKU suggested for every PO line, reusing existing ones.

List
FBA Shipments

Track inbound shipments after your prep dispatches inventory to Amazon.

List
From the blog

How-tos and guides

How to Use Seller Assistant’s Purchase Orders Module

Manage Amazon supplier orders easily. Learn how to create, track, and export purchase orders with Seller Assistant’s Purchase Orders Module.

Check If Your Purchase Order Is Still Profitable, with AI

Check Amazon purchase order profitability with AI. Review total investment, estimated profit, ROI, and order performance using Seller Assistant MCP.

Track Every Amazon Purchase Order with an AI Assistant

Track Amazon purchase orders with AI. Find POs, check order status, review supplier history, and access purchasing details faster with Seller Assistant MCP.

Keep Purchase Orders Updated without Busywork, Using AI

Keep Amazon purchase orders current with AI. Use Seller Assistant MCP to find existing POs, update costs and quantities, add products, and review changes through chat.

Build a Purchase Order in Seconds with an AI Chat

Create Amazon purchase orders fast with AI. Use Seller Assistant MCP to build, edit, reorder, and manage supplier POs through ChatGPT or Claude.

From Price List to Purchase Order with AI in One Chat

Price list to purchase order automation with AI helps Amazon sellers analyze supplier catalogs, select leads, create POs, and review orders.

Frequently Asked Questions

Visit Help Center
How do I create a purchase order in Seller Assistant?
Select a supplier, set the ship-to warehouse, and add products from your price list, product database, or by ASIN. Quantities, costs, and order totals update as you build. When the order is ready, Send to prep reviews every line. A successful send sets the status to Ordered.
Can I add products from Price List Analyzer directly into a PO?
Yes. Select any products from your Price List Analyzer shortlist and push them to a new purchase order in two clicks. SKU, cost, and Case Quantity carry through automatically. The order can store Price Type (Each or Case), Cases to Order, and sellable units based on Amazon Pack Quantity.
How do Cases to Order and sellable units work on a purchase order?
Each line can store Price Type (Each or Case), Case Quantity, package quantity, Cases to Order, and sellable units. When the supplier sells in cases, or any line is Case-priced, the table can show Case Quantity and Cases to Order. Cases to Order is Units to Order divided by Case Quantity. If that value is not a whole number, the line warns you and does not round it. Sellable units are Units to Order divided by Amazon Pack Quantity. When the supplier sells in cases, sellable units are Cases to Order times Case Quantity, divided by Amazon Pack Quantity. For a Case price, unit cost is the case price divided by case quantity. The profit tooltip can list every applied cost, including Misc Fee.
How does invoice import work?
Upload a supplier invoice and Seller Assistant extracts line items and costs automatically. A review screen shows new items, changed items, unchanged items, and items needing attention. You approve the changes before they are applied to the PO.
How does PO profitability work?
Seller Assistant calculates estimated revenue, profit, margin, and ROI for each item in your purchase order using current Amazon prices and FBA fees. You see profitability per item and across the entire order before you send it. The profit tooltip can list every applied cost, including Misc Fee.
Can I send a purchase order to a prep center from Seller Assistant?
Yes, for prep centers connected through PrepBusiness-based integrations. Assign the warehouse, then Send to prep opens a review of every line against items at the prep center. Seller Assistant matches each line by a saved match, SKU, UPC or EAN, or ASIN with the same condition, or creates the item on send. You choose only when more than one item fits. Each line goes with its SKU or a suggested SKU in your team format. After send, received, damaged, and missing units sync back about every 30 minutes on the Prep tab. Resolve a gap on the line: claim from the supplier, the prep, or the carrier, accept the loss, or mark it still expected, and add a note on the PO.
What does Next actions show on a purchase order?
Next actions lists what to do next on that order: a failed send, receiving gaps, new SKUs to list, missing costs, an invoice to apply, or a stale draft.
What statuses can a purchase order have?
Draft, Ordered, Completed, and Canceled. A successful Send to prep moves a Draft purchase order to Ordered. While units are coming in, the header also shows the prep stage, such as Receiving 52/60.
How do SKUs get onto a purchase order?
A line without a SKU gets a suggestion. Seller Assistant reuses an existing SKU for that product first. One click links it or creates a new SKU in the format set under Settings > SKUs & listings: supplier code plus item number, supplier code plus UPC, ASIN plus condition, batch, or random. Lister opens from the PO with those SKUs, the PO marketplace, and your listing defaults. Send to prep uses that same SKU on the prep item, so the prep center and the Amazon listing stay on one SKU.
Can my team access and manage purchase orders?
Yes. All POs are shared within your team, with full edit and view rights.

Ready to turn products into profitable purchase orders?

Check profit before you buy, send the order to prep with a line review, and track received, damaged, and missing units from the same PO.

Get Started

Not sure which plan fits your sourcing workflow? Chat with our team — we're happy to help.